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FLORIDA CLUB CONDOMINIUM ASSOCIATION, INC.
500 FLORIDA CLUB BLVD
ST.
AUGUSTINE, FL 32084
904.829.8115
Dear Owners of Investment Unit: February 14, 2006 The Board of Director’s
would first like to thank all of you for allowing us to serve you this year. We are proud of the fine reputation the
Florida Club has in our community and will strive to do whatever is necessary to protect and preserve your investment and
interest. We are pleased that with the large amount of rentals we do have the vast majority of owners realize
the importance of the guidelines in screening potential renters and properly informing their renter(s) of our Rules and Regulations
prior to moving in. Most of your renter’s have added not only to the growth of the Florida Club but have
become friends, neighbors and people whom we enjoy residing with.
We would like to remind you that the
Association office does not handle the repairs of the interior of your units. And although you have given the right
of use to your renter the owner is financially responsible for everything that happens to that unit. The Association
has no tolerance for any resident, renter or owner alike, that violates the Rules and Regulations, and we would expect that
if a problem were to occur with your renter we would have full cooperation in warning, fining or, although it is not common,
an eviction.
Provided for you is a checklist that should be used in the ‘screening-to-moving in’
process. We feel this checklist should eliminate any future problems in Rules and Regulation violations and establish
a positive relationship between the renters, landlord, and the Association. Communication between the three entities
should allow us to protect the valuable interest of the condominium and the valuable interest of your renter by an understanding
and “meeting of the minds”.
Rental Unit Checklist
1) Inform the Association that your
unit is an investment unit.
2) Provide the Association with a $250.00 check (from the owner) that will be
placed in a Florida Club escrow account for the time the unit is deemed an investment unit, until otherwise sold or the owner
occupies the unit. (In the event damages were to arise out of the negligence of your renter.)
3) Consider
the pertinent issues at hand: and please inform your applicant that:
*Leases must be
at least 6 months and 1 day
*All renters/leases must be approved prior to the renter moving in.
(Renters who have been evicted from another unit owner will not be approved.)
*A clean background check/screening must be provided.
*Pet Polices (A copy has been provided
for you)
*Vehicle Policies (A copy has been provided for you)
*Rules and Regulations
(A copy has been provided for you)
*Noise Ordinances (shhhhh! Quiet! 10:00 pm until 6:00
am)
4) Fax, Mail or hand-deliver the rental application for approval, along with evidence of a clean criminal background
screening. In most cases the approval process should take no longer than the background screening you are doing
on your renter. In any event it should take no longer than the next business day.
5) Please have your renter
come to the management office prior to taking occupancy of your unit. This will allow for us to assist your renter in
obtaining a vehicle permit(s) and pool passes.
Your renter will need the following when coming to
register a vehicle or for a pool pass.
*Valid Driver’s License
*Proof
of insurance and registration.
*An approved rental lease with ALL names of persons who will be occupying
the unit.
*Acceptable Vehicle (Please see the vehicle requirements.)
6) Inform your
renter:
*Pest Control- Association provides this service every Wednesday. The renter must call 24
hours ahead to schedule and must be home at the time service is done.
*Security Alarm – The
management office will give a Network Multifamily Package to your renter. It is your renter’s responsibility to
mail in the package to activate service. (Which by the way is free to your renter because you pay for this service in
your dues.) Any problems your renter has with the security monitoring alarm or service will need to be addressed to
NETWORK MULTIFAMILY:
The customer service number is (800) 635-1635. Your renter must have phone
service (land line) to be able to use this service.
7) Please inform the renter of whom to call if a problem occurs
in your unit (owner or property manager). Lights, replacement of smoke detector batteries, washer-dryers, vents, windows,
toilets, sinks and any interior problems (other than water leaks) are not services that the Association provides. Water
leaks and any problems with the exterior of the unit, pool, billiards room and fitness center, registration of vehicles, etc.
should be reported to the management office at 904-829-8115. Any problems with noise stemming from other units
should be reported to the police at the non-emergency number 904-824-8304.
8) Remember that the CBSI (water
bill) should be going directly to the Owner. The association will hold the owner responsible for delinquent water bills.
You may have your renter mail the payment directly to you, or average the water bill and have your renter include a check
for water when mailing his/her rent check.
We appreciate your efforts in practicing this rental checklist and
are certain this will allow us to serve you and the community more efficiently.
Sincerely,
Ray Hicks Alice
Dement Bill Poole
Association President Secretary
Treasurer
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